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Hillsdale High School –
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Sanmateo County Meetings
City of San Mateo City Council - Regular Meeting
San Mateo City • 2026-04-06 • 07:00 PM
HistoricalLast updated: May 25, 2026, 11:20 PM
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Monday, April 6
Time
07:00 PM
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Agenda
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Reconstructed agenda items • Rebuilt from agenda text because source-provided agenda items were unavailable.
10
Status of Vacancies and Recruitment and Retention Efforts (Assembly Bill 2561/Government Code 3502.3) – Public Hearing Conduct a Public Hearing in accordance with Government Code Section 3502.3 (Assembly Bill 2561) to present the status of
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vacancies, recruitment, and retentions efforts in advance of the adoption of an annual budget. CEQA: The proposed action to hold a public hearing as specified herein is not a project subject to CEQA because it is an organizational or administrative activity th...
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11
Tax Exempt Financing, The Carey School — Adoption Conduct a Tax Equity and Fiscal Responsibility Act public hearing and adopt a resolution approving the issuance of tax exempt revenue obligations or execution of a loan transaction by the
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California Enterprise Development Authority for the purpose of financing, refinancing and/or reimbursing the cost of capital improvements to The Carey School, located at 1 Carey School Lane and 2033 La Salle Drive in San Mateo, California. CEQA: This issuance...
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12
Fiscal Year 2026-27 Comprehensive Fee Schedule — Approval Adopt a Resolution to approve the revisions to the proposed fiscal year 2026-27 Comprehensive Fee Schedule.
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CEQA: This Comprehensive Fee Schedule update for fiscal year 2026-27 is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physic...
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13
Charter Amendments – Public Hearing No. 1 Hold a public hearing regarding proposed amendments to the City Charter to reflect the change to district elections, address other outdated provisions, and provide direction to staff.
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CEQA: This public hearing is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).) 3 of 289 NEW BUSINESS...
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14
City of San Mateo Joint Powers Financing Authority Variable Rate Demand Revenue Bonds (Public Safety Project) Series 2007A — Letter of Credit Renewal Adopt a Resolution as the San Mateo City Council and a Resolution as the Governing Board
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of the City of San Mateo Joint Powers Financing Authority, each ratifying City Manager approval of the Fifth Amendment to Reimbursement Agreement and the Second Amended and Restated Fee Agreement for the renewal of an irrevocable letter of credit with Wells Fa...
15
Interpretation.
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SECTION 8 - PAYMENT: As used herein any gender includes each other gender, the singular includes the plural and vice versa.
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16
Governing Law and Venue.
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SECTION 8 - PAYMENT: This Agreement, the contract documents, and the performance hereon shall be governed, interpreted, construed, and regulated by the laws of the State of California. The parties agree that any action related to this Agreement or the contract...
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17
Headings.
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SECTION 8 - PAYMENT: The title and headings of the various sections of this Agreement and the contract documents are intended solely for convenience of reference and are not intended to explain, modify, or place any construction on any provisions.
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1776
Contractor agrees to comply with the City’s minimum wage ordinance as codified in Municipal Code Chapter 5.92, which differs from the state minimum wage and includes a Consumer Price Index escalator. 49 of 289
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SECTION 8 - PAYMENT: Construction Contract Page 3 of 11 Rev 1/24
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18
No Partnership or Agency.
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SECTION 8 - PAYMENT: Nothing in this Agreement nor the contract documents shall be deemed to constitute a partnership in law between City and Contractor, or any sub-contractor, to constitute either party as an agent of the other for any purpose; or to entitle...
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19
Severability.
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SECTION 8 - PAYMENT: If any part or provision of the contract documents is determined by any court to be illegal, invalid, or unenforceable, in whole or in part, the contract documents shall continue to be valid as to its other provisions and the remainder of...
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2
Fair Housing Month - Proclamation
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2.03
Compensation).
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2.04
Benefits and Expenses.
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2.1
Data Collection and Document Review This task will include site visitation, collect data, and review and analysis of historical data, and existing system to form basis of design.
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SECTION 8 - PAYMENT: Carollo may conduct field investigations as required to verify if there are any potential impacts to/from surrounding features that need to be addressed in the design for each wastewater treatment plant project. Task
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2.2
Basis of Design The Basis of Design Report (BODR) will serve as the foundation for the detailed design of the RDT system.
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SECTION 8 - PAYMENT: It will establish technical, operational, and integration criteria that guide development of drawings, specifications, and construction documents. The BODR will include but not limited to:
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2.3
Preliminary Design (30%) The design activities and design elements will include initial design drawings, calculations, databases, specifications, cost estimates, schedule and any other project documentation to support this submittal and
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SECTION 8 - PAYMENT: shall be at a 30% level of completion. The 30% design will include the flexibility for co-thickening including design and site requirements. A construction cost estimate (AACE Class 4) with a basis of estimate narrative, preliminary constr...
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20
Waiver. None of the following shall operate as a waiver of any provision of the contract documents, or of any power herein reserved by the City, or any right to damages herein provided: 1) inspection by the City or its authorized agents or
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SECTION 8 - PAYMENT: representatives; 2) any order or certificate for payment, or any payment for, or acceptance of the whole or any part of the work by the City; 3) an extension of time; or 4) any position taken by the City or its authorized agents or represe...
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2026
BACKGROUND: In 1968, the City of San Mateo formally adopted Company A, 1st Brigade, 327th Infantry Regiment, 101st Airborne Division (Air Assault) of the United States Army (commonly referred to as “ABU”).
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This action established a longstanding relationship between the City and the unit during the Vietnam War. At that time, San Mateo residents provided support to deployed soldiers through correspondence, care packages, and other community-led efforts. Upon the u...
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21
Warranty.
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SECTION 8 - PAYMENT: Contractor warrants and guarantees that the materials and equipment provided shall be at least of the quality specified and new unless otherwise required or permitted by the contract documents, and, if no quality is specified, then the mat...
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24
Many components of the existing Wattstopper lighting control system have exceeded their useful life and are now considered obsolete.
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SECTION 8 - PAYMENT: Beginning in 2022, Library staff reported recurring malfunctions, including lights operating outside programmed schedules and failing to function during normal business hours. These failures also disrupted integrated shade and window syste...
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3
Dispatcher Appreciation - Proclamation CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion.
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If discussion is desired, that item may be removed and considered separately.
3.1
CITY MATTHEW FABRY, PUBLIC WORKS DIRECTOR, will be the representative of CITY for all purposes under this Agreement.
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THOMAS RUARK is hereby designated as the PROJECT MANAGER and shall supervise the day-to- day progress and execution of this Agreement.
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3.2
CONSULTANT CONSULTANT's services are unique and personal.
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CONSULTANT shall not assign or transfer its interest or obligation under this Agreement without the CITY's written consent. CONSULTANT shall not subcontract its duties under this Agreement without the CITY's written consent. 23 of 289 Professional Services – E...
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4
Council Member, Chief of Police, and City Clerk — Travel Authorization Approve the request for travel out of state and lodging for Council Member Danielle Cwirko-Godycki, Chief of Police Barberini, and City Clerk Martin McTaggart, subject
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to the City Council Rules and Procedures, as the City's official representatives at the 101st Airborne 1st military ball on May 8, 2026. 1 of 289 CEQA: This travel authorization is not a project subject to CEQA, because it is an organizational or administrativ...
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4.0
Grade Recognition
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5
Deputy Mayor Request for Budget Reallocation for Events, Trainings, and Conferences Fiscal Year 2025–26 — Approval Approve Deputy Mayor Fernandez’s request to re-allocate an additional $2,000 in existing Fiscal Year 2025–26 Council Member
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budget funds to Deputy Mayor Fernandez for events, trainings, and conferences through the remainder of the current fiscal year. CEQA: This action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result...
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6
Clean Water Program Annual Major Components Dissolved Air Flotation Tank Replacement — Agreement Adopt a Resolution to authorize an alternative purchasing procedure to enter into an agreement with Carollo Engineers, Inc. to provide design
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professional services for the Wastewater Treatment Plant Dissolved Air Flotation Tank Replacement Project, in an amount not to exceed $964,300; establish a contingency reserve of $145,000; and authorize the Public Works Director to execute this agreement and t...
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7
El Camino Real Streetlight Relocation Project — Bid Rejection Adopt a Resolution to reject all bids received for the El Camino Real Streetlight Relocation Project and authorize the Public Works Department to initiate a second Notice
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Inviting Bids. CEQA: This project is categorically exempt from CEQA because CEQA does not apply to projects that a public agency rejects or disapproves. (CEQA Guidelines Section 15270.)
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8
Main Library Lighting Controls Upgrade — Contract Adopt a Resolution approving an alternative purchasing procedure to award a construction contract to McClure Electric, Inc. for the Main Library Controls Upgrade Project (Project) in an
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amount not to exceed $395,690; establish a contingency reserve of $40,000; authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency reserve; and approve an appropriation of...
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9
Financial Matters
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99
For transmission problems during the broadcast, please call (650) 522-7099.
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For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m. WATCHING A MEETING ON A COMPUTER: There are three ways to stream. 1) Public Meeting Portal www.cityofsanmateo.org/publicmeetings 2) City YouTube channel and stream it on YouT...
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3.a
The personal portion of any trip.
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1.a
Communicating with representatives of regional, state, and national government on matters of interest to the City.
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14.a
Notices required to be given to City shall be addressed as follows: Public Works Director City of San Mateo 330 West 20 th Avenue San Mateo, CA 94403 Notices required to be given to Contractor shall be addressed as follows: Attn: Mike
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SECTION 8 - PAYMENT: Delfino McClure Electric, Inc. 45 Rausch Street San Francisco, CA 94103
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2.a
The DAFT system needs urgent replacement and requires a streamlined procurement approach to initiate design within a reasonable timeframe and costs;
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1.b
Meeting with City staff on matters relating to City business.
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2.b
Carollo Engineers, Inc. was selected through an RFP process for an on-call agreements and was one of two firms selected to perform on-call professional services for the WWTP;
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3.b
Political contributions or events.
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C
Council Member benefits are established in San Mateo City Charter, Section
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D
A full explanation of Council Member compensation is available on the City’s website.
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2.e
Another consultant would require more time, money, and resources to understand and perform much of the effort that has already been conducted.
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1.e
Recognizing the service to the City (for example, thanking a longtime employee with a retirement gift of nominal value).
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3.e
Non-mileage personal automobile expenses, including repairs, citations, insurance or gasoline.
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B. Cost Control To conserve City resources and keep expenses within community standards for public officials, expenditures should adhere to the following guidelines. If expenses are incurred that exceed these guidelines, the cost borne or reimbursed by the Cit...
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1.f
Attending fundraising events for nonprofit entities providing services of benefit to the City and/or its residents.
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1.g
Attending City events. 7 of 289
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San Mateo City Council Rules & Procedures Revision 8/18/2025 24
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1.h
Implementing a City approved strategy for attracting or retaining businesses to the City, which will typically involve at least one staff member.
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